Getting a Letter of Recommendation (LOR) is an important step for your study abroad dreams.

Whether it’s for a job, school application, or scholarship, a Letter of Recommendation plays a crucial role in helping the recipient make an informed decision about the candidate.

If you’re going to ask someone for a Letter of Recommendation then it’s important to consider 

• Who you’ll ask to write a recommendation for you?
• What specific qualities that the recommender should highlight for you?
• The correct format, structure and tonality of your LOR

As the person requesting the letter, you have to give your recommender enough context so that they are able to write a letter that stands out from the rest.

It isn’t about just highlighting your strengths and achievements, it must also reflect the unique qualities, thought process and approach to life that may not be apparent in your resume or application.

That’s where this guide comes in. 

In this blog post, we’ll provide you with everything you need to share with your guide to help him write a great Letter of Recommendation for you, including the format, template, and sample. 

So let’s get started!

What is a Letter of Recommendation (LOR)?

A Letter of Recommendation is a letter that someone writes about another person to recommend them for something. It could be a job, a scholarship, admission to a school or program, or anything else where someone vouches for the abilities, performance and character of the candidate.

The purpose of a Letter of Recommendation is to provide insight and perspective on the candidate that may not be apparent from their resume or application. Essentially, it’s a way for someone who knows the candidate well to say, “I think this person is great and would be an excellent choice for this opportunity.”

A Letter of Recommendation can be written by anyone who knows the candidate well enough to vouch for their abilities and character. This could be a supervisor, professor, colleague, mentor, or even a personal acquaintance. 

Typically, the person requesting the Letter of Recommendation will provide guidelines or requirements for what the letter should include, such as specific qualities or experiences they want highlighted.

Why Do You Need a Stellar Letter of Recommendation (LOR)?

When it comes to job applications, scholarship opportunities, or even admission to a school or program, a good Letter of Recommendation can be the difference between success and rejection. Here are some of the reasons why:

1. Provides insight and perspective beyond the application

A Letter of Recommendation allows the candidate to showcase their skills, experiences, and character in a more personal and nuanced way than a resume or application can. It can provide the recipient with a more complete picture of who the candidate is and what they bring to the table.

2. Acts as a form of endorsement

A Letter of Recommendation is essentially a professional endorsement of the candidate. When someone who is respected in their field vouches for a candidate, it can carry a lot of weight and increase their chances of being selected.

3. Sets the candidate apart from others

A well-written Letter of Recommendation can help the candidate stand out from the competition. It can highlight their unique strengths and achievements, and make them a more compelling choice for the recipient.

4. Helps mitigate any potential weaknesses

If a candidate has any weaknesses or areas of concern, a strong Letter of Recommendation can help mitigate those by highlighting their strengths and potential for growth.

5. Shows the candidate’s interpersonal skills

A Letter of Recommendation can also provide insight into the candidate’s interpersonal skills, such as their ability to work well with others, communicate effectively, and handle conflict. These qualities are often just as important as technical skills in many fields.

6. Helps demonstrate the candidate’s potential

A Letter of Recommendation can be particularly useful for candidates who are early in their career or don’t have a lot of experience. A strong letter can help demonstrate their potential and convince the recipient to take a chance on them.

7. Can overcome biases or assumptions

Unfortunately, biases and assumptions can sometimes impact a candidate’s chances of being selected. A good Letter of Recommendation (LOR) can help overcome these by providing evidence of the candidate’s abilities and potential.

8. Can help build relationships

Writing a Letter of Recommendation can also be a way to build or strengthen relationships. When someone takes the time to write a thoughtful and positive letter about someone else, it can create a sense of goodwill and potentially lead to future opportunities or collaborations.

What’s the Best Format for a Killer Letter of Recommendation?

Overview of the structure

The structure of a Letter of Recommendation can vary depending on the specific requirements or guidelines provided by the recipient. However, there are some common elements that are typically included in most letters. According to a study by ((Dijkhuizen, J., Arntz, A., & Fox, J. P. (2019). Writing effective letters of recommendation for job applicants in psychology. Journal of Personality Assessment, 101(5), 513-523.)), a typical Letter of Recommendation includes the following sections:

Section 1: Introduction

This section should briefly introduce the writer and explain the context in which they know the candidate.

Section 2: Qualifications and achievements

This section should provide a detailed description of the candidate’s qualifications and achievements, including any relevant education, work experience, or other accomplishments.

Section 3: Personal characteristics

This section should describe the candidate’s personal characteristics, such as their work ethic, interpersonal skills, and personality traits.

Section 4: Conclusion

This section should summarise the writer’s overall evaluation of the candidate and reiterate their recommendation.

Breaking Down the Sections: What to Include in Your Letter of Recommendation

1. Introduction

The introduction is an important part of the Letter of Recommendation because it sets the tone for the rest of the letter. According to a study by ((Ramanathan, V. (2015). Writing letters of recommendation. International Journal of Management & Business Studies, 5(3), 20-24)), a good introduction should include the following elements:

• Briefly introduce the writer and their relationship to the candidate.
• Provide context for the letter by explaining the purpose or opportunity for which the candidate is applying.
• Express enthusiasm and confidence in the candidate.

2. Qualifications and achievements

This section is the heart of the Letter of Recommendation, as it provides the recipient with a detailed description of the candidate’s qualifications and achievements. According to a study by ((Rehman, S. U., Sheikh, Z., Ahmad, S. S., & Sattar, A. (2018). Guidelines for writing letters of recommendation: A review of literature. Journal of Advances in Medical Education & Professionalism, 6(2), 96-101)), this section should include the following elements:

• Description of the candidate’s education and work experience, including any relevant degrees or certifications.
• Overview of the candidate’s skills and abilities, with specific examples of their accomplishments.
• Comparison of the candidate to others in their field, highlighting any unique or exceptional qualities.

3. Personal characteristics

This section provides insight into the candidate’s personality, work ethic, and interpersonal skills. According to a study by ((Peterson, D. B., Amato-Vealey, E. J., & Bresnahan, M. J. (2018). Writing effective letters of recommendation. In The Handbook of Scholarly Writing and Publishing (pp. 103-116). Springer.)), this section should include the following elements:

• Description of the candidate’s personality traits, such as their leadership ability, creativity, and teamwork skills.
• Overview of the candidate’s work ethic, including their punctuality, dependability, and motivation.
• Examples of how the candidate interacts with others, such as their ability to communicate effectively or resolve conflicts.

4. Conclusion

The conclusion is the writer’s opportunity to summarise their overall evaluation of the candidate and reiterate their recommendation. According to a study by ((Singh, R., & Padhi, P. (2020). Writing a letter of recommendation: A guide for medical professionals. Medical Education Online, 25(1), 1757477)), a good conclusion should include the following elements:

• A summary of the candidate’s qualifications and personal characteristics.
• A statement of confidence in the candidate’s ability to succeed in the opportunity for which they are applying.
• An offer to provide further information or support if needed.

Hence, a well-structured Letter of Recommendation can provide the recipient with a comprehensive and convincing portrait of the candidate. By including the appropriate elements in each section, writers can make a strong case for why the candidate is the best choice for the opportunity at hand.

Check Out This LOR Template Example

Here’s an example of what a template for a Letter of Recommendation might look like:

“[Letterhead]

[Date]

[Recipient Name and Title]

[Organization Name]

[Address]

Dear [Recipient Name],

[Introduction]

[Qualifications and Achievements]

[Personal Characteristics]

[Conclusion]

Sincerely,

[Your Name]

[Your Title]

[Contact Information]”

Using a template like this can help ensure that your Letter of Recommendation includes all of the necessary components and follows a clear structure. Of course, you’ll want to customise the content to fit the specific requirements or guidelines provided by the recipient.

3 Pro Tips for Crafting an Awesome Letter of Recommendation

When writing a Letter of Recommendation, there are a few key tips that can help ensure that your letter is effective and stands out from the rest. Here are some tips to keep in mind:

1. Importance of honesty and accuracy

First and foremost, it’s important to be honest and accurate in your Letter of Recommendation. According to a study by ((Dijkhuizen, J., Arntz, A., & Fox, J. P. (2019). Writing effective letters of recommendation for job applicants in psychology. Journal of Personality Assessment, 101(5), 513-523.)), honesty and accuracy are the most important factors in a Letter of Recommendation, as they help build credibility and trust with the recipient.

It’s important to only include information that you can confidently attest to, and avoid exaggerating or fabricating achievements or qualifications.

2. Focus on specific achievements and strengths

To make your Letter of Recommendation stand out, it’s important to focus on specific achievements and strengths of the candidate. According to a study by ((Rehman, S. U., Sheikh, Z., Ahmad, S. S., & Sattar, A. (2018). Guidelines for writing letters of recommendation: A review of literature. Journal of Advances in Medical Education & Professionalism, 6(2), 96-101)), specificity is key in a Letter of Recommendation, as it provides concrete evidence of the candidate’s abilities and potential. 

Instead of using vague or general language, focus on specific accomplishments or experiences that demonstrate the candidate’s skills and character.

3. Avoiding clichés and generalisations

Also, it’s important to avoid using clichés and generalisations in your Letter of Recommendation. According to a study by ((Peterson, D. B., Amato-Vealey, E. J., & Bresnahan, M. J. (2018). Writing effective letters of recommendation. In The Handbook of Scholarly Writing and Publishing (pp. 103-116). Springer.)), clichés and generalisations can make a Letter of Recommendation seem less credible and less effective. 

Instead, focus on providing specific examples and evidence of the candidate’s strengths and accomplishments.

The Do’s & Don’t While Framing a Letter of Recommendation

Here’s a quick and easy list of do’s and don’ts that’ll help you create a stellar letter in no time:

The Do’s:

1. Be specific

Talk about the person’s achievements, skills, and experiences in detail. This will paint a vivid picture of their abilities and make them stand out.

2. Tailor the letter

Address the requirements of the position or program the person is applying for. It helps to show why they’re a great fit.

3. Be genuine

Be honest and sincere about the person’s qualities. It’ll make your letter more convincing and impactful.

4. Keep it organised

Use a clear structure with an introduction, body, and conclusion. This will make your letter easy to follow and understand.

5. Proofread

Double-check your letter for any errors or typos before sending it out. It’s all about making a great impression!

The Don’ts:

1. Don’t be generic

Avoid using clichés or empty praise. Focus on the individual’s unique qualities and accomplishments.

2. Don’t be too brief

While you want to keep the letter concise, make sure you provide enough information to highlight the person’s strengths effectively.

3. Don’t forget to introduce yourself

Mention your relationship with the candidate and your qualifications to speak about their abilities. This adds credibility to your endorsement.

4. Don’t be negative

Keep the tone of the letter positive and avoid bringing up any weaknesses or controversial topics.

6. Don’t procrastinate

Give yourself enough time to write a thoughtful and well-crafted letter. Rushing may result in a less effective recommendation.

Take a Look at This LOR Sample for Inspiration

One of the best ways to understand how to write a good Letter of Recommendation is to read examples of effective letters. 

“Dear [Recipient’s Name],

I am writing to wholeheartedly recommend Navjot Singh for admission to the Master of Science in Computer Science program at your esteemed institution. As Navjot’s manager for three years at XYZ Company, I have had the pleasure of witnessing his outstanding work ethic, technical expertise, and dedication to teamwork.

Navjot’s meticulous attention to detail and ability to quickly comprehend complex concepts made him an indispensable member of our team. He consistently delivered high-quality work and took the initiative to enhance processes and procedures, resulting in a 20% increase in overall team efficiency.

In addition to his technical abilities, Navjot demonstrates exceptional interpersonal and communication skills. He is a highly effective team player, always eager to help and contribute to a positive work environment. I believe these traits will make him a successful student in your MS in Computer Science program and enable him to excel in his future endeavours.

Please do not hesitate to contact me at [Your Phone Number] or [Your Email Address] if you have any questions or require further information. I am confident that Navjot will exceed your expectations and make significant contributions to your academic community.

Sincerely,

[Your Name]

[Your Title]

[Your Company]”

Now Let’s Dissect this Letter of Recommendation for MS in Computer Science

• In this letter, I recommend Navjot Singh for admission to a Master of Science in Computer Science program. I introduce myself and outline my professional relationship with Navjot.
• I then showcase his technical skills, work ethic, and the positive impact he has had on the team in the past. Furthermore, I emphasize his interpersonal skills and his effectiveness as a team player.
• And then, I offer to provide additional information if necessary and express my confidence in Navjot’s ability to excel in the program.

Here is an Analysis of its Strengths and Weaknesses

(i) Strengths Highlighted Here

• Specific examples – The letter provides concrete examples of Navjot’s achievements, like the 20% increase in team efficiency.
• Focus on relevant skills – Both Navjot’s technical and interpersonal skills are highlighted, which are essential for success in an MS in Computer Science program.
• Personal experience – The letter mentions my direct experience with Navjot, adding credibility to the recommendation.

(ii) Weaknesses Highlighted Here

• Length – The letter is quite brief and could benefit from more detailed examples of Navjot’s accomplishments or personality traits.
• Customisation – While the letter is tailored for a specific program, it does not mention the institution’s name or how Navjot’s skills and experience would uniquely benefit their computer science program.

A Quick Recap

This guide is a great resource for anyone looking to write a top-notch Letter of Recommendation (LOR) for job, school, or scholarship applications. Basically, a good LOR should showcase a candidate’s unique qualities, strengths, and accomplishments, while offering insights that might not be found in their application or resume.

To write a well-structured LOR, it’s important to include an intro, qualifications and achievements, personal characteristics, and a conclusion. 

You want to be honest, accurate, and specific, focusing on the candidate’s strengths and accomplishments, and avoiding clichés and generalisations.

The guide also includes a helpful template for creating an LOR, and even provides a sample letter to help you understand what makes a strong LOR (and what to avoid!). 

By following this guide, you’ll be able to craft a standout LOR that showcases the candidate’s potential and sets them apart from the crowd.

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